Problems care home managers face every day
Running a care home means juggling too many disconnected tools. The result? More time managing software than running your home.
Too many disconnected systems
HR, rotas, and compliance all live in different tools — staff re-enter the same data multiple times.
Too much paperwork
Managers spend hours on rotas, absences, and training logs instead of supporting their teams.
Compliance complexity
DBS checks, qualifications, and mandatory training must be audit-ready — manual tracking increases risk.
Expensive generic HR software
Most HR platforms aren't built for care homes — they lack NVQ tracking and care-qualified rota checks.
Systems that don't scale
Processes built for small teams break down as you grow — creating errors and inefficiencies.
The result
Care teams spend more time managing systems — and less time running their business. RoundCare fixes this.
Everything you need to run your care home business
RoundCare handles the operational and administrative side of running a care home — so managers can focus on people, not paperwork.
Explore each area of the platform below.
Smart rota & shift scheduling
Build weekly rotas in minutes with automatic conflict detection, role-based shift rules, and real-time gap alerts.
- Automatic conflict and understaffing alerts
- Smart shift generation based on scheduling rules
- Automatic rest-period compliance checks
- Save and reuse custom shift patterns
Complete HR management
All your staff records, documents, and HR processes in one place — leave management, appraisals, and 360 feedback, all audit-ready.
- Staff records with document storage
- Holiday and leave management
- DBS tracking and renewal alerts
- Right-to-work and qualification monitoring
Time & attendance tracking
Staff clock in and out using badge scanning — no more paper timesheets. See real-time attendance and track overtime from one dashboard.
- Badge-scan and manual clock-in
- Overtime and hours reporting
- Holiday balance tracking
- Sickness and absence monitoring
Compliance & training management
Keep your care home audit-ready at all times. Track mandatory training, monitor qualification and DBS expiry dates, and deliver eLearning directly through the platform.
- Employee certifications tracker
- DBS expiry alerts and renewal tracking
- NVQ and qualification monitoring
- Built-in eLearning module delivery
- Audit-ready compliance reports
Recruitment & onboarding
Manage your entire hiring pipeline — from first application to contract signed — without leaving the platform.
- Kanban-style applicant pipeline
- Interview scheduling and rating
- Offer management and contract workflows
- Seamless onboarding into HR records
Appraisals & performance goals
Schedule appraisals, set individual goals, and track progress — all linked to your HR records.
- Scheduled appraisal workflows
- Individual goal setting and progress tracking
- 360 feedback collection
- Performance history linked to HR records
Website & online presence
Create a professional care home website using a simple drag-and-drop builder, with the option to add custom HTML when needed. Easily manage your content yourself, or let our team build and set it up for you.
- Simple drag-and-drop website builder
- Custom HTML support for advanced customisation
- Job listings and online applications
- We can design, build and set up your website for you
Optional add-on modules
Your core HR package covers everything from day one. Add modules when you're ready — from 80+ available apps.
Sales & Admissions
Manage enquiries, admissions, resident pipeline, and communications — all in one place.
Finance
Handle invoicing, expenses, and purchasing — all connected to your platform data.
Maintenance
Schedule equipment maintenance and manage work orders to keep facilities running smoothly.
Tasks & Tracking
Organise projects, assign tasks, and manage documents across your teams.
Point of Sale
Integrated POS for facility purchases and payments, connected to your platform.
Pricing that grows with you
Per user, per month on annual commitment. No hidden fees. All plans include training and email support.
Smaller care homes starting their digital journey.
Start Now- No hidden fees
- Email support
- Training included
*Pricing based on annual commitment
Growing organisations with multiple departments.
Start Now- No hidden fees
- Email support
- Training included
*Pricing based on annual commitment
Care home groups managing multiple sites.
Start Now*Pricing based on annual commitment
Large organisations with substantial operations.
Start Now- No hidden fees
- Email support
- Training included
*Pricing based on annual commitment
Multi-site operators and care home groups.
Start Now- No hidden fees
- Email support
- Training included
*Pricing based on annual commitment
*Based on annual commitment. Contact us for monthly options.
We don't just hand you a system
and wave goodbye
From first login to going live — email support, video calls, and training resources, with us on hand whenever you need us.
Onboarding
Secure access and setup guides
Configuration
Configure modules and import staff data
Validation
Test workflows and validate your data
Launch
Access training resources and go live
Common questions
Everything you need to know about getting started with RoundCare.
Talk to us