Inspectors ask how you know your staffing is safe
Most homes answer from three places that don’t talk to each other.
Your HR tool
Holds contracts, leave and rotas.
But knows nothing about your residents.
Your care record
Knows your residents and their needs.
But not your staff’s DBS, NMC or training expiry.
Spreadsheets
Fill the gap: training matrix, dependency scores, agency staff checks.
They go stale and aren’t audit-ready.
The result
Hours of inspection prep, and gaps you only find when something goes wrong. RoundCare puts it in one view.
Staffing set by resident need, checked before it’s rostered
Resident dependency, the rota and staff compliance, joined up on one platform.
Explore each area of the platform below.
Staffing set by resident need
Score each resident with a recognised dependency assessment. RoundCare calculates the care hours needed, compares them with the hours you have, and shows any gap and the daily cost.
- Dependency assessment for each resident
- Care hours needed against hours available
- Surplus or deficit at a glance
- Daily and weekly care cost
- Suggested shifts from dependency hours, coming soon
Rota checks before it’s published
Shifts flag anyone whose training or checks have lapsed. You choose whether RoundCare warns or blocks, and every override is logged with a reason.
- Lapsed training and checks flagged on shifts
- Choose warn or block for each home
- Every override logged with a reason
- Your policy, your rules, with a clear record for inspectors
Every worker compliant
A care-specific checklist for each role, with expiry alerts that arrive before anything lapses. Bank and agency staff go through the same checks, so their evidence is on file before they arrive.
- DBS and Update Service
- NMC registration
- Right-to-work and references
- Mandatory training, including Care Certificate, Oliver McGowan, MCA/DoLS and safeguarding
- Same checks for bank and agency staff
On every carer’s phone
Staff check in, see their rota, pick up open shifts and sign the documents they need to read, all from their own phone. It installs like an app, and it keeps your attendance and compliance records current without anyone chasing paperwork.
- Check in and out
- Their rota and next shift
- Pick up open shifts
- Request time off
- Read and sign policies and documents
Time & attendance
Staff clock in from the staff app or a badge scanner at the door. Hours, overtime and absence sit alongside the rota, so you can see who’s on site right now and nobody re-keys timesheets.
- Clock in by app, badge or manually
- Who’s on site right now
- Overtime and hours reporting
- Sickness and absence tracking
- Payroll from the same attendance and leave records
HR, recruitment & supervision
Staff records, recruitment, supervisions and appraisals in one place, so a new starter’s checks and training are on file before their first shift.
- Staff records with document storage
- Recruitment from application to first shift
- Supervision and appraisal scheduling
- Leave and holiday balances
- Built-in eLearning
- Each home with its own staff and settings
Built with a staffing agency. RoundCare’s compliance tools run live with a staffing agency managing over 1,700 compliance items. Homes are accountable for the agency staff they use, and RoundCare holds that evidence too.
Your day in one place
Short shifts, checks about to expire and anything waiting on you, in priority order, the moment you log in.
Shortfalls by skill
See “1 Carer (Hoist trained) short”, not just “1 short”, so you know who to call.
Click straight through
Each item opens the shift or the staff member, so you can sort it there and then.
The week ahead
Cover for the next five days at a glance, before gaps turn into last-minute agency calls.
Good morning, Sarah
- Today 14:00 Afternoon: 1 Carer (Hoist trained) short
- Today 20:00 Night: 2 short
- Moving and handling training expired: 1 staff member
- Tomorrow 07:00 Morning: 1 Senior Carer short
- DBS Update Service checks due this week: 3 staff
Shift cover
Example screen with sample data.
One answer for the whole team
Built for single homes and groups, alongside whichever care record system you use.
Registered managers
Walk into inspection with your staffing and workforce evidence already there, and start each day knowing where the gaps are.
Owners and operations directors
See care hours needed against hours rostered and daily care cost, so you can cut overstaffing and agency spend without cutting safety.
Care staff
Check their rota, pick up open shifts and clock in from their own phone, with fewer calls and forms to chase.
RoundCare vs generic HR software
| Generic HR software | RoundCare Safe Staffing | |
|---|---|---|
| Staffing levels | Fixed rota templates | Calculated from resident dependency |
| Rota checks | Availability and leave | Training, DBS, NMC and right-to-work, with warn or block |
| Training | Generic course tracking | Care-specific mandatory matrix by role, with expiry alerts |
| Gaps on the rota | Shown as a headcount | Shown by role and skill, such as one hoist-trained carer short |
| Agency and bank staff | Usually outside the system | Same checks as permanent staff |
| Inspection evidence | Built by hand from several systems | In one place, current, with an audit trail |
No need to switch systems
RoundCare sits alongside your care record and replaces the spreadsheets around it.
Keep your care record system
RoundCare runs alongside it and integrates with CareDocs.
Replace the spreadsheets
Training matrix, dependency scores and agency checks move into one place.
Built for groups
Each home has its own staff and settings, with a group view for owners and operations directors.
Start with the essentials, add safe staffing
Every package includes training and email support.
The workforce foundation.
- HR and staff records
- Rota and attendance
- Staff app for every worker
- Leave, supervisions and appraisals
- Recruitment
- eLearning
- Payroll from attendance and leave records
Everything in Core, plus:
- Dependency calculator
- Care-specific compliance checklist by role
- Rota checks with warn or block
- Suggested shifts from dependency hours (coming soon)
Everything in Safe Staffing, plus:
- Scheduled audits with action tracking
- Safeguarding referrals
- Planned maintenance: LOLER, fire, water and gas
- Quality dashboard and report library, organised by CQC key question
Every staff member gets an account, including bank and agency staff. Pricing depends on the size of your home and the package, and we’ll take you through it on your walkthrough.
Help shape Complete
We’re inviting a small number of homes to help shape audits, safeguarding, maintenance and quality reporting as design partners.
Support from setup
to go-live
Email support, video calls and training for your team, from your first login to your first live rota.
Onboarding
Secure access and setup guides
Configuration
Configure your homes and import staff data
Validation
Test workflows and validate your data
Launch
Train your team and go live
Common questions
Everything you need to know about safe staffing with RoundCare.
Talk to usSee it with your own numbers
Book a 30-minute walkthrough using your own home’s numbers.
Inspectors ask how you know your staffing is safe
Most homes answer from three places that don’t talk to each other.
Your HR tool
Holds contracts, leave and rotas.
But knows nothing about your residents.
Your care record
Knows your residents and their needs.
But not your staff’s DBS, NMC or training expiry.
Spreadsheets
Fill the gap: training matrix, dependency scores, agency staff checks.
They go stale and aren’t audit-ready.
The result
Hours of inspection prep, and gaps you only find when something goes wrong. RoundCare puts it in one view.
Staffing set by resident need, checked before it’s rostered
Resident dependency, the rota and staff compliance, joined up on one platform.
Explore each area of the platform below.
Staffing set by resident need
Score each resident with a recognised dependency assessment. RoundCare calculates the care hours needed, compares them with the hours you have, and shows any gap and the daily cost.
- Dependency assessment for each resident
- Care hours needed against hours available
- Surplus or deficit at a glance
- Daily and weekly care cost
- Suggested shifts from dependency hours, coming soon
Rota checks before it’s published
Shifts flag anyone whose training or checks have lapsed. You choose whether RoundCare warns or blocks, and every override is logged with a reason.
- Lapsed training and checks flagged on shifts
- Choose warn or block for each home
- Every override logged with a reason
- Your policy, your rules, with a clear record for inspectors
Every worker compliant
A care-specific checklist for each role, with expiry alerts that arrive before anything lapses. Bank and agency staff go through the same checks, so their evidence is on file before they arrive.
- DBS and Update Service
- NMC registration
- Right-to-work and references
- Mandatory training, including Care Certificate, Oliver McGowan, MCA/DoLS and safeguarding
- Same checks for bank and agency staff
On every carer’s phone
Staff check in, see their rota, pick up open shifts and sign the documents they need to read, all from their own phone. It installs like an app, and it keeps your attendance and compliance records current without anyone chasing paperwork.
- Check in and out
- Their rota and next shift
- Pick up open shifts
- Request time off
- Read and sign policies and documents
Time & attendance
Staff clock in from the staff app or a badge scanner at the door. Hours, overtime and absence sit alongside the rota, so you can see who’s on site right now and nobody re-keys timesheets.
- Clock in by app, badge or manually
- Who’s on site right now
- Overtime and hours reporting
- Sickness and absence tracking
- Payroll from the same attendance and leave records
HR, recruitment & supervision
Staff records, recruitment, supervisions and appraisals in one place, so a new starter’s checks and training are on file before their first shift.
- Staff records with document storage
- Recruitment from application to first shift
- Supervision and appraisal scheduling
- Leave and holiday balances
- Built-in eLearning
- Each home with its own staff and settings
Built with a staffing agency. RoundCare’s compliance tools run live with a staffing agency managing over 1,700 compliance items. Homes are accountable for the agency staff they use, and RoundCare holds that evidence too.
Your day in one place
Short shifts, checks about to expire and anything waiting on you, in priority order, the moment you log in.
Shortfalls by skill
See “1 Carer (Hoist trained) short”, not just “1 short”, so you know who to call.
Click straight through
Each item opens the shift or the staff member, so you can sort it there and then.
The week ahead
Cover for the next five days at a glance, before gaps turn into last-minute agency calls.
Good morning, Sarah
- Today 14:00 Afternoon: 1 Carer (Hoist trained) short
- Today 20:00 Night: 2 short
- Moving and handling training expired: 1 staff member
- Tomorrow 07:00 Morning: 1 Senior Carer short
- DBS Update Service checks due this week: 3 staff
Shift cover
Example screen with sample data.
One answer for the whole team
Built for single homes and groups, alongside whichever care record system you use.
Registered managers
Walk into inspection with your staffing and workforce evidence already there, and start each day knowing where the gaps are.
Owners and operations directors
See care hours needed against hours rostered and daily care cost, so you can cut overstaffing and agency spend without cutting safety.
Care staff
Check their rota, pick up open shifts and clock in from their own phone, with fewer calls and forms to chase.
RoundCare vs generic HR software
| Generic HR software | RoundCare Safe Staffing | |
|---|---|---|
| Staffing levels | Fixed rota templates | Calculated from resident dependency |
| Rota checks | Availability and leave | Training, DBS, NMC and right-to-work, with warn or block |
| Training | Generic course tracking | Care-specific mandatory matrix by role, with expiry alerts |
| Gaps on the rota | Shown as a headcount | Shown by role and skill, such as one hoist-trained carer short |
| Agency and bank staff | Usually outside the system | Same checks as permanent staff |
| Inspection evidence | Built by hand from several systems | In one place, current, with an audit trail |
No need to switch systems
RoundCare sits alongside your care record and replaces the spreadsheets around it.
Keep your care record system
RoundCare runs alongside it and integrates with CareDocs.
Replace the spreadsheets
Training matrix, dependency scores and agency checks move into one place.
Built for groups
Each home has its own staff and settings, with a group view for owners and operations directors.
Start with the essentials, add safe staffing
Every package includes training and email support.
The workforce foundation.
- HR and staff records
- Rota and attendance
- Staff app for every worker
- Leave, supervisions and appraisals
- Recruitment
- eLearning
- Payroll from attendance and leave records
Everything in Core, plus:
- Dependency calculator
- Care-specific compliance checklist by role
- Rota checks with warn or block
- Suggested shifts from dependency hours (coming soon)
Everything in Safe Staffing, plus:
- Scheduled audits with action tracking
- Safeguarding referrals
- Planned maintenance: LOLER, fire, water and gas
- Quality dashboard and report library, organised by CQC key question
Every staff member gets an account, including bank and agency staff. Pricing depends on the size of your home and the package, and we’ll take you through it on your walkthrough.
Help shape Complete
We’re inviting a small number of homes to help shape audits, safeguarding, maintenance and quality reporting as design partners.
Support from setup
to go-live
Email support, video calls and training for your team, from your first login to your first live rota.
Onboarding
Secure access and setup guides
Configuration
Configure your homes and import staff data
Validation
Test workflows and validate your data
Launch
Train your team and go live
Common questions
Everything you need to know about safe staffing with RoundCare.
Talk to usSee it with your own numbers
Book a 30-minute walkthrough using your own home’s numbers.